FRAMEWORK+e.+Reporting+and+Evaluation

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= = = 2017 Advance End of year Reports = = = Annual reports for the Advance program are due Friday 8 December 2017. = = The 2017 Advance End of Year Report template is similar to last year's and requires: = = = = Please note that as the 2017 Advance funding amount was provided as a GST free grant, GST is not to be included in your school's 2017 expenditure.
 * participation numbers
 * responses to a series of drop-down questions that best match program delivery
 * a program description
 * funding expenditure.

Schools are required to provide both a Microsoft Word version and a signed hard copy of the report by:


 * 1) Completing the report electronically, saving in Microsoft word format and emailing to advance@dhhs.vic.gov.au; and
 * 2) Printing the report for signature, scanning and emailing to advance@dhhs.vic.gov.au.

If you have any questions or concerns regarding the report, please call the Advance team for assistance:
 * Shenika White – 9096 1398 (Monday, Tuesday, Wednesday)
 * Elena Rodrigues - 9096 7344.

We look forward to receiving them all!

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= = = = = Background = = =

= = Evaluation provides information that allows effort to be recognised and achievement to be properly acknowledged. A range of evaluation methods are built into the Advance Learning modules 1, 2 and 3, from personal assessment of goal attainment to project evaluation against planned outcomes. = = Schools must also provide reports to the Department of Health & Human Services (the department) on the program. The reporting completed annually will include: = = = = All report forms and information on how to submit these are made available by the department as required. = = Schools delivering Advance are responsible for formal reporting to the department. Community organisations, as partners, are encouraged to be aware of the required reporting process and to contribute as appropriate. = = = = = =
 * Quantitative information including participant numbers and achievement of accountabilities;
 * Qualitative information including satisfaction measures and program description information; and
 * Budget acquittal

= Advance Stats and Facts: Programs Delivered in 2016 =

2016 was another successful year for Advance thanks to the great work of schools and community organisations involved in the program.

In 2016, 24,237 young people from 427 Victorian Government secondary school campuses participated in Advance, including:
 * Indigenous young people (2.5 per cent)
 * Young people identified as having a disability (15 per cent)
 * Young people identified as having culturally and linguistically diverse backgrounds (16 per cent).

Undertaking volunteering projects and developing community partnerships are a key focus of Advance and in 2016, young people and schools formed over 1,500 community partnerships through the program.

Schools identified that community partner organisations further valued young people as a result of the program (75 per cent) and participation in Advance reduced the barriers for young people’s involvement in community organisations (71 per cent).

Additional benefits for young people participating in the program as reported by schools included:
 * Increased interpersonal confidence including team work and networking skills (98 per cent)
 * Increased healthy/safe life choices and behaviours (82 per cent)
 * Identification of potential career pathways (81 per cent)
 * Continuation of involvement in volunteering activities (80 per cent)
 * Mentoring opportunities (71 per cent)
 * Re-engagement in education (68 per cent).

We look forward to yet another successful year in 2017.

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Advance - Budget Expenditure Tracking Spreadsheet for Co-ordinators
The following Excel spreadsheet has been produced by to assist co-ordinators to keep track of expenses throughout the school year and therefore make it an easier and quicker exercise for co-ordinators to complete their budget acquittal at the end of the year.



Are you leaving as Advance co-ordinator?
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We understand that there are varied reasons why people leave Advance as coordinator, but remain content in the knowledge that you are pursuing new and exciting pathways in your careers or personal lives.

The Advance team would like to thank you for your hard work and congratulate you on your successes in the implementation of Advance.

It would be of incredible value to our continued development of the Advance program to receive your feedback via the above exit form. Although the form provides for the inclusion of personal details, these are not mandatory.

The exit interview is designed to provide the Department of Human Services (the department) with specific information across a range of areas for the improvement of the program and a way in which the department can provide ongoing support to schools delivering Advance. Alternatively, if you prefer to provide your feedback in an email instead, that is also fine.

Once again, thank you for your commitment and dedication in delivering Advance in the time that you have been involved and all the very best in your future endeavours.

Is your school withdrawing from Advance?
It would be very helpful to us and the development of the program if Advance coordinators take the time to fill out this exit interview for schools withdrawing from the program. Alternatively, this form can be completed by the school principal in the absence of a program coordinator.



= = = Youth Participation Survey for Students and Teachers = This survey is an opportunity for students and teachers involved in Advance to reflect on the school's Advance program and its level of youth participation based on youth participation indicators and to compare and discuss their perceptions of that participation.

The results of this youth participation survey are **NOT required to be submitted** to the Department of Human Services at any time, however, it is encouraged that the results be utilized by young people and teachers involved in Advance to further strengthen and improve the program at the school.



= = = Good Practice Principles for Advance Programs = The Office for Youth undertook an external evaluation of the Advance program 2004-07 to review and report on the delivery, outputs, outcomes and good practice learning’s of the program.

The evaluation provided an opportunity to reflect on key factors that make Advance successful and to develop Best Practice Principles to improve future program delivery.



= = = Your Reporting and Evaluation Resources = This space is provided for you to share resources associated with Reporting and Evaluation for Advance. Note that you do need to be a registered user of wikispaces and this space to make comments and add files. Email advance@dhs.vic.gov.au to activate your membership to this group.

Please add your files below, placing your school's name in the filename for identification:
 * **(Add your file here - followed by the name of your school)**